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School maintenance contracts often involve maintaining and updating an inventory of equipment and building fixtures within a school premises. These duties require service contracts as educational institutions often look to outsourcing the works or services.
School maintenance contracts can cover a wide range of services. These could include:
Tendering for school maintenance contracts generally follows a standard process. You will often need to complete a pre-qualification questionnaire (PQQ) or a selection questionnaire (SQ). This is a preliminary stage that establishes if you meet the necessary minimum eligibility criteria. It’s usually a box-ticking exercise that generally asks for the following information:
Once you have passed this initial stage, you’ll be shortlisted and sent an invitation to tender (ITT). This is called a closed tender. This stage requires you to write your tender responses to the buyer’s questions. The tender documents will contain information such as:
Framework agreements are often used as a tendering procedure for school maintenance contracts within the public sector. A framework agreement is a multi-supplier agreement that can run for months or several years. They allow a potential supplier to be able to supply a certain good, work or service within a wider contract.
Framework agreements can be split into lots. These lots typically refer to specific goods, services or locations. A supplier need only apply to the specific lot they can deliver. This allows them to be a part of a wider contract, without needing to fulfil all aspects. A framework agreement for school maintenance contracts could look something like this:
So, if your business specialises in janitorial cleaning, you need only apply to lot 5. Some framework agreements may allow suppliers to apply for multiple lots, although this is often capped at three. When applying to multiple lots, you will need to supply the buyer with evidential proof of your capability. You will need to demonstrate that you have the necessary resources, money, experience and ability to deliver all three.
There are often multiple methods of measurement for school maintenance contracts. These could include, but aren’t limited to the following:
Each aspect can be assessed either individually or as a mix. A buyer is looking for those tenders that score highly across the board. The weightings for the evaluation of school maintenance contracts vary depending on the buyer’s needs.
A private buyer is not restricted by the same policies and processes as a public buyer is. They are able to choose the cheapest bid if they want. However, a public buyer must award the bid to the most economically advantageous tender. This is because a public buyer must demonstrate the most value for money when spending taxpayer’s money.
Schools routinely purchase products and services and it’s up to them if they purchase sustainable consumer goods. With many wanting to head towards more sustainable procurement of products and services, they may wish to purchase:
When tendering in the public sector, there’s now a mandatory minimum weighting on 10% on social value. A supplier will need to assess the relevant economic, environmental and social aspects while carrying out the contract. These could include the following examples:
Writing a tender response for school maintenance contracts can turn into quite the headache. You may have multiple deadlines on the horizon or lack the resources to write a winning response in-house. Luckily for you, we have the solution.
Our sister company Hudson Succeed, have over 60 years of bid writing experience and an 87% success rate. They offer four bid writing support services that can help you win school maintenance contracts.
Once you’ve found the perfect school maintenance contract for your business, why not send it to Hudson Succeed? Our Bid Writers can take care of it all for you. They’ll let you know what they need from you, providing you with a full Tender Writing breakdown. They’ll even submit it on your behalf.
If you’ve written your own tender response and need someone to double-check it for errors, Tender Mentor can help. Our Bid Team will proofread your work for any inconsistencies, grammar or spelling mistakes. They’ll also ensure that it’s in line with the specification before you submit.
If you’ve been tendering but aren’t seeing the results you want, our Tender Improvement package can help. The Bid Team will assess your previous responses and tender documents, working with you to improve for future submissions. This package includes a 12-month subscription to Facilities Tenders and additional tendering development services.
Our Tender Ready programme is perfect for those who have never tendered before. A Bid Writer will work with you to make sure you have everything you need in place to tender successfully. The 4-week programme offers your business:
So now you know what to expect from tenders for school maintenance contracts. The wide variety spreads into multiple sectors. Finding the right one for your business can take time. Wading through hundreds of tender sites trying to find a suitable opportunity isn’t for everyone. We have a time-saving tool that can help optimise your search.
Facilities Tenders is a portal that hosts all the live tendering opportunities within the facilities management industry. Gone are the days of relying on inaccurate CPV codes! Our Opportunity Trackers source and upload exclusive, public and private sector opportunities from across the UK. You’re able to filter and search the results by keyword, budget, location and more. This streamlines the process, allowing you to find the perfect school maintenance contracts for your business.
Multi-Party Framework Agreement for Building Maintenance Services at Maynooth University
Maynooth University- International- Budget: £8,000,000
Planned and Responsive Repairs and Maintenance Contractor Framework
PROSPER- North East- Budget: Undisclosed
Panel of Approved Works Contractors for General Works
Athlone Institute of Technology- International- Budget: Undisclosed
Automatic and roller shutter doors maintenance and service contract
Lancaster University- North West- Budget: £268,000
Quantum Technology Centre Cleanroom Service and Maintenance
University of Lancaster- North West- Budget: £25,000
With a subscription to Facilities Tenders, your business will have access to all exclusive, private and public sector opportunities. An on-hand Account Manager will be able to answer any questions you have about finding school maintenance contracts. They’ll also be able to answer any queries you may have about the procurement and tendering process in general.
A daily email bulletin is sent straight to your inbox when new tenders are uploaded. The 12-month subscription also includes discounted support from Hudson Succeed, our bid writing division. Moreover, you will be entitled to 20-minutes of free consultancy with one of our Bid Consultants each month.
We also track opportunities for the following sub-sectors:
Book a free live demo today to learn how we can grow your business!
Upgrading to Discover Elite allows you to identify tendering opportunities even when you’re busy. Our two upgraded packages can improve your competitor awareness and bidding success rate. Each can help save you even more time when searching for school maintenance contract tenders.
The Ultimate Time Saver package offers your business:
The Become a Pre-Bid Master package also includes:
Contact us to find out how we can help your business grow.